In this guide, we have described step by step instructions on how to conduct a business entity search on Maine Secretary of State website. We have also shared some tips and tricks to optimize the search query.
But before we go ahead, here are a few things you must know:
The Bureau of Corporations, Elections and Commissions (CEC) maintains a searchable database of all the business entities registered in the state of Maine. The CEC is a sub-division of Maine Secretary of State which oversees business filings and record keeping.
It also maintains an online tool which allows users to access business entities information.
Information about following business structures are available online:
- Business Corporations
- Non-Profit Corporations
- Limited Partnerships
- Limited Liability Companies
- Limited Liability Partnerships
- General Partnerships
How can the business entity search help?
- to check for business name availability
- to find information about any other business registered in Maine
- File relevant documents (annual reports, amendments etc)
Maine Business Entity Search
There are two ways in which you can search for a business entity in Maine – by keyword, or by Charter Number.
Step 1: Head to the corporate name search page on Maine CEC website – Link (opens in new tab).
Step 2: Enter the name of the business you are looking for in the ‘Keyword‘ text box.
You can either enter complete name or partial name of the business. Use the wildcard (%) filter to find businesses starting with, ending with or containing a certain keyword.
For example: To search for a business name ‘ALEX CORP’ you can use the following search queries:
- Exact: ALEX CORP
- Keyword: Alex%
- Partial Keyword: %lex%
Step 3: Click on ‘Click Here to Search‘ button.
Step 4: On the next page, you can view the list of business names which matched the search query. If you have found the right entity, click on ‘Information summary’ link on the right of the name to learn more about it.
In case you have not found the right entity, try searching again with an alternate keyword.
Step 6: On the next page, you can view the following information about the business:
|Legal Name||Name of the Business Entity|
|Charter Number||Registered charter number assigned to the business|
|Filing Type||Business legal structure|
|Status||Current standing with the secretary of state|
|Important Dates||Filing Date / Expiration Date|
|State of Jurisdiction||Name of the state where business was incorporated|
|Associated Individuals||Names and addresses of clerks / registered agents|
To view the list of filed documents click on ‘View list of filings‘. This takes you to another page with a complete list of filings, such as the Articles of Incorporation, Annual report, Notices, Change of clerk documents, etc.
You can also download the images of the filed documents by paying a fee of $3 for uncertified document and $5 for the certified document.
Certified copy of the certificate of legal existence, is also available. The fee for the document is $10.
By Charter Number
Each business is assigned a unique alphanumeric 10 digit charter number. If the charter number has only 9 digits, add a space between the 8th and the 9th character.
Using the charter number one can directly lookup business information.
Step 1: Access the Maine CEC’s corporate name search page here.
Step 2: Input the Charter Number into the search box, ensuring it is 10 characters in length. Click on ‘Click Here to Search‘.
Step 3: On the next page, you’ll be to view the business details (only if the charter number is correct).
|Address||101 State House Station,|
|Phone Number||(207) 624-7736|
|Office Hours||8:00 AM – 5:00 PM Monday – Friday|
Links & References
Last Updated on: 05/11/2018