New York Business Name Reservation

New-York-StateIn this article, will be discussing steps involved to reserve a business name in New York. To reserve the name, you would need to file for name reservation with the Department of State. Name reservation is generally done to protect the business name from registration till the time business is officially registered.

The business name can be reserved for the period of 60 days which can be further renewed once more. The business name reservation can also be transferred.

New York Business Name Requirement

New York Department of State has mandated certain requirements which you must keep in mind while selecting a business name.

The business name must be unique and distinguishable from any existing business entity name registered in the state. Also any difference in grammar, similarly sounding business name, or using stop words does not make the business name unique and it will lead to the name being rejected.

For example following names are not distinguishable:

  • Justin Plumber LLC vs The Justin Plumber LLC
  • Mango Farm LLC vs Mango Farms LLC
  • Jake & Mary Corporation vs Jake and Mary Corporation

Required suffix in the business name:

  • For Corporations:
    Must contain either “Corporation”, “Incorporated”, “Limited” or an abbreviation of one of such words.
  • For LLC
    Must contain either “Limited Liability Company”, “L.L.C.”, “LLC”

Prohibited words:

  • Name containing “bank,” “banking,” “banker,” “trust,” “insurance,” “insurer,” “engineer,” “architect” or any abbreviation of such words cannot be used without prior approval from the certifying body.
  • Language stating or implying the business is organized for an impermissible purpose
  • LLC cannot contain words such as: “Board of Trade,” “Chamber of Commerce,” “Community Renewal”, “Corporation,” “Incorporated,” “Partnership,” “State Police,” “State Trooper,” “Tenant Relocation,” “Urban Development” and “Urban Relocation”.

Checking the Availability of a Business Name

New York Department of State provides an online tool to check the availability of any business name. You can use this tool to find and research name for your business. We have written an in-depth tutorial on how to search for a business name in New York.

How to Reserve Business Name

Business name reservation can be over Mail. Please follow the steps given below:

By Mail

Download FormLink
Fees$20 for For-Profit (LLC/Corporation/Partnership)
$10 for Non-Profit
AddressNew York Department of State,
Division of Corporations,
One Commerce Plaza, 99 Washington Avenue, Albany, NY 12231
Processing TimeAround 3 days after the receipt

  1. Download the New York Name reservation form – Link.
  2. Fill the form with the requested details.
  3. Include the money order/check/credit card payment.
    Check/money order must be drawn in name of “New York Department of State“.
  4. Send the filled form to:
    New York Department of State,
    Division of Corporations,
    One Commerce Plaza,
    99 Washington Avenue,
    Albany, NY 12231

New York Secretary of State Contact

For any queries, you can contact the SOS at (518)473-2492 during business hours.


Reference:

Last Updated: 24/08/2018

One Comment on “New York Business Name Reservation”

  1. I have been running a landscaping business in NY under sole proprietorship. It has been operating for over an decade. Now I would like to change it to LLC. Also I would like to retain the same name for my LLC.

    Please guide me how shall i proceed….

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