West Virginia Business Name Reservation

In this article, we will be discussing steps involved to reserve a business name in West Virginia. Business Division of West Virginia Secretary of State, handles business name reservation. Generally, name reservation is done to protect the business name from being registered by someone else till the time business is officially registered.

The business name can be reserved for the period of 120 days which can be renewed further once for another 120 days. The business name reservation can also be transferred.

West Virginia Business Name Requirement

West Virginia Secretary of State has mandated certain requirements which you must keep in mind while selecting a business name.

The business name must be unique and distinguishable from any existing business entity name registered with Secretary of State. Also any difference in grammar, similarly sounding business name, or using stop words does not make the business name unique and it will lead to the name being rejected.

For example following names are not distinguishable:

  • Justin Plumber LLC vs The Justin Plumber LLC
  • Mango Farm LLC vs Mango Farms LLC
  • Jake & Mary Corporation vs Jake and Mary Corporation

Required suffix in the business name:

  • For Corporations:
    Must contain either “Corporation”, “Incorporated”, “Company”, “Limited” or an abbreviation of one of such words.
  • For LLC
    Must contain either “Limited Liability Company”, “Limited Company”, “L.L.C.”, “LLC”, “L.C.”, “LC”, “Limited”, “Ltd.”, “Company” or “Co.”

Prohibited words:

  • Language stating or implying the business is organized for an impermissible purpose

Checking the Availability of a Business Name

West Virginia Secretary of State provides an online tool to check the availability of any business name. You can use this tool to find and research name for your business. We have written an in-depth tutorial on how to search for a business name in West Virginia.

How to Reserve Business Name

Business name reservation can be filed by mail.

By Mail

Download FormLink
Fees$15
AddressRefer below
Processing TimeAround 3 days after the receipt

  1. Download the West Virginia Name reservation form – Link.
  2. Fill the form with the requested details.
  3. Include the money order/check/credit card payment.
    Check/money order must be drawn in name of “West Virginia Secretary of State“.
  4. Send the filled form to any of the following addresses:Charleston Office

    One-Stop Business Center
    1615 Washington Street East
    Charleston, WV 25311Phone: (304) 558-8000
    Fax: (304) 558-8381
    Hours: Mon. – Fri. 8:30a – 5:00p EST
    Clarksburg Office

    North Central WV Business Center
    200 West Main Street
    Clarksburg, WV 26301

    Phone: (304) 367-2775
    Fax: (304) 627-2243
    Hours: Mon. -Fri. 9:00a – 5:00p EST

    Martinsburg Office
    Eastern Panhandle Business Center
    229 E. Martin Street
    Martinsburg, WV 25401
    Hours: Mon. – Fri. 9:00a – 5:00p EST

Expedite Service:

24-Hour $ 25.00
2-Hour $250.00
1-Hour $500.00

EXPEDITED SERVICE requests may be submitted by:
– E-mail to efilings@wvsos.gov
– Fax
– Walk in delivery

West Virginia Secretary of State Contact

For any queries, you can contact the SOS at (304) 558-6000 during business hours.


Reference:

Last Updated: 24/08/2018

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